Attendee Guide

This page contains resources and information for individuals attending this year’s Virtual AGM.  Click each tab to learn more about how different aspects of this year’s meeting will work in an online format.

Important Details

LAW’s 2020 Virtual AGM is an online event spanning 36 hours over all time zones making it possible for all members to participate in their own time zone over a 2-day period. 

Event Begins:  Oct 22 – 12:00 UTC

Event Concludes:  Oct 23 – 23:59 UTC

 

 

 

 

 

 


 

The 2020 Virtual AGM

LAW  is proud to announce the 2020 Virtual AGM.  This special online meeting will be held October 22-23 UTC over the course of 36 hours, with multiple instances of every session taking place throughout the meeting, ensuring attendees can fully participate in all the meeting has to offer, regardless of time zone.

The meeting will be held on the Virtual Event’s platform Hopin, allowing the Virtual AGM to feature Live Presentations, break-out groups, networking, one-on-one video chats, and more.

 

Registration Instructions

Click Here to access the meeting’s registration page on Hopin.to.  Each Member Firm attending this year’s AGM only needs to purchase one (1) Member Firm Ticket. Within two (2) business days of purchasing your ticket, you will be emailed a custom registration link, allowing any additional members of your firm to register at no additional cost.

To register your firm, enter your firm name in the provided field, then select Checkout.  Enter your information in the provided fields to create your Hopin account, then select Sign-Up.  Then just enter your credit card information, and hit the pay button.

Again, within two business days of registering, we’ll send you an email with a custom link that allows any additional members of your firm to register at no cost.  Remember, this registration link is for members of your firm only, and should not be shared with anyone outside your firm.

On October 22nd, you’ll use the login information you created during registration to access the meeting.

Reception Area

After logging into Hopin and entering the meeting, you’ll find yourself in the reception tab.  Check here for meeting information such as important announcements, and the day’s schedule.  From here, you’ll be able to jump to all of the meeting’s main areas.  You can also add any event from the schedule to your calendar with the push of a button.

 

Main Stage

The stage tab is where the majority of this year’s General Sessions will be held, and allows attendees to view presentation broadcasts, ask questions during live Q&A sessions, and participate in the group chat will other attendees.

 

Sessions

The Sessions tab is a collection of virtual chat rooms, where attendees can gather to attend break-out sessions, and partake in video, audio, or text based chat.

 

Networking

The networking tab allows attendees to participate in speed networking sessions, where members are randomly paired with other attendees for 3 minute video chat sessions.

 

Expo

The Expo tab will host on-demand content, such as event replays and leadership candidate information.  You’ll also be able to view this year’s Champions of Innovation finalists, along with Member Spotlights.

Communicating

There are multiple ways to chat and connect at this year’s Virtual Meeting:

  • Event chat — this tab shows the global event chat where all participants can post messages.
  • Session chat — each session in Sessions has its own chat room. Attendees who are off-camera can chat in the session chat to interact with people on camera and vice-versa.
  • Direct Messages — anyone can send messages to an individual at the meeting via DMs in the People tab. To send a DM, find the person you wish to chat with in the People tab, click their profile photo, and send a direct message to them.
  • Private Video Chat — When Viewing an attendee’s profile, you can invite them to a private video chat.  This will generate a link to a private video chatroom.

Webcam Tips

As long as you have access to a computer with a webcam and microphone, you have everything you need to participate in the video networking at this year’s meeting.  But to help you look and sound your best, here are a few tips and best practices we recommend when presenting online.

 

  • Make sure you setup in a private or quiet room, free from distractions, and with a reliable internet connection.
  • Avoid sitting in front of bright backgrounds (such as windows).  This can cause your camera to automatically dim the image, making you harder to see.  Instead, try and position a light source in front of you, so you are well lit, and the center of attention.
  • Speaking of backgrounds, remember that people can see what’s behind you.  Make sure what they can see is clean, and non-distracting.
  • Camera placement has a big impact on how you look during a video conference.  Position your camera or laptop screen on a sturdy surface (not your lap) with the camera around eye level.
  • Before appearing on camera, close any unnecessary windows, tabs or programs that you may have open on your computer.  It also may be a good idea to see if your computer has any pending updates a day or so before your presentation, just in case.
  • When presenting, sit up straight, speak clearly into your microphone, and try to avoid checking yourself out too much on the computer screen, keeping your eyes on the camera.

Contact Us

If you have any questions or run into any issues, click here to email us.

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